Indoor Soccer Facility Profitability Playbook

The Ultimate Playbook to Indoor Soccer Facility Profitability

« Indoor Soccer Facility | Written by Kira Razavian | | (0) Comments

Running an indoor soccer facility isn’t just about providing a space for players to enjoy their favorite sport or maintaining a source of income. It’s also about ensuring profitability to sustain operations and drive growth. In this guide, we’ll explore the vital factors shaping indoor soccer facility profitability and offer practical strategies for revenue enhancement.

But before diving into the specifics, let’s first understand why profitability is crucial for indoor soccer facilities. Profitability is the lifeblood of any business, empowering business owners to reinvest in upgrades, gear, and promotional activities. Furthermore, profitable facilities can lure in top talent, provide enticing wages, and deliver standout experiences for both players and spectators.

Now let’s get into the details of what to focus on as a profitability-minded facility manager for an indoor soccer facility business.

Factors Influencing Profitability

In the quest for profitability, there are many factors that influence the bottom line for an indoor soccer facility. From efficient facility management to strategic revenue diversification, understanding these key factors is essential for optimizing revenue generation and ensuring long-term success in the competitive indoor sports industry.

Facility Management

Effective sports facility management is at the core of profitability. From scheduling and maintenance to customer service, every aspect contributes to the overall experience. A well-managed facility not only attracts more customers but also encourages repeat visits and positive word-of-mouth referrals.

But what does it mean to manage an indoor soccer facility well? 

Effective facility management for an indoor soccer facility entails meticulous attention to detail in various aspects of operations. This includes maintaining a clean and well-organized environment, ensuring that all equipment is in optimal condition, and providing exceptional customer service to players and visitors. A well-managed facility implements efficient scheduling systems to maximize space utilization, offers convenient booking options for customers, and promptly addresses any maintenance issues to minimize disruptions. 

Additionally, effective communication with staff and customers fosters a positive atmosphere and encourages repeat business. Overall, successful facility management is about creating a welcoming and professional environment that prioritizes customer satisfaction and a high level of operational efficiency.

Efficient Space Utilization

Maximizing the use of available space is essential for boosting profitability. Implementing efficient scheduling systems ensures that every hour of operation is utilized effectively, minimizing downtime and maximizing revenue potential. 

Additionally, optimizing space layout and configuration can accommodate multiple activities simultaneously, catering to a diverse range of customers. This flexibility not only increases revenue streams but also enhances the overall customer experience, encouraging repeat business and positive word-of-mouth referrals.

Maintenance and Cleanliness

A clean and well-maintained facility not only enhances the customer experience but also extends the lifespan of equipment and facilities. Regular maintenance prevents costly repairs and fosters a safe and hygienic environment, which is essential for customer satisfaction and retention. Make sure it’s part of your business plan. 

Membership and Booking Systems

Implementing a streamlined membership and booking system simplifies the process for customers and improves operational efficiency. Integrated software solutions, such as EZFacility, streamline administrative tasks and enhance the overall customer experience.

Learn more about EZFacility! Schedule a demo today. 

Events and Tournaments

Hosting events and tournaments can be a lucrative revenue stream for indoor soccer facilities. Whether it’s corporate tournaments, youth leagues, or community events, these activities attract participants and spectators, driving revenue through registration fees, ticket sales, and concession purchases.

Before hosting, make sure you’re prepared to track teams, leagues, and players. An organized indoor soccer facility is a profitable facility!

Discover how EZLeagues can help your business manage leagues and teams.

Merchandising and Concessions

Diversifying revenue streams through merchandising and concessions can significantly boost profitability. Offering branded merchandise, refreshments, and snacks not only adds value to the customer experience but also generates additional revenue with high profit margins.

When venturing into merchandising and concessions, it’s crucial to consider factors such as sourcing reliable suppliers, managing inventory effectively, and complying with health and safety regulations. Additionally, pricing strategies should be carefully calibrated to maximize profitability while remaining competitive in the market.

Diversifying Revenue Streams

Relying solely on field rentals may limit revenue potential. Diversifying revenue streams by offering additional services such as coaching clinics, fitness classes, or birthday party packages can help increase revenue and attract a broader customer base.

When considering additional revenue streams for an indoor soccer facility, it’s essential to assess the needs and interests of your target audience. Conduct market research to identify potential opportunities and gauge demand for various services. Consider factors such as location, demographics, and local competition to determine which offerings are likely to resonate with your customer base. Evaluate the resources and capabilities of your facility to ensure that you can deliver high-quality services effectively. 

Look for opportunities to increase revenue by leveraging existing assets, such as unused space or specialized equipment, to minimize investment costs. Finally, prioritize revenue streams that align with your facility’s brand and mission, ensuring that they complement your core offerings and enhance the overall customer experience. By taking a strategic approach to diversification, you can identify lucrative opportunities that drive revenue growth while meeting the needs of your customers.

Conclusion

Optimizing profitability is essential for the long-term success of indoor soccer facilities. By focusing on effective facility management, efficient space utilization, maintenance and cleanliness, membership and booking systems, events and tournaments, merchandising and concessions, and diversifying revenue streams, facility owners can create a sustainable business model that thrives in the competitive sports industry. 

Implementing these strategies, coupled with the right technology and resources, can unlock new opportunities for growth and profitability. With careful planning and execution, indoor soccer facilities can achieve their financial goals while providing a memorable experience for players and visitors alike. Remember, continuous monitoring and adaptation are crucial. Staying agile and responsive to market trends ensures ongoing relevance and success in the dynamic sports landscape.

Raising Fitness Membership Rates Blog

Your Guide to Raising Fitness Membership Rates

« Blog | Written by Kathryn Dressler | | (0) Comments

Navigating the delicate practice of increasing fitness membership rates can be as arduous as a long set of burpees—unless you have a clear guide and strategy at hand. Whether you’re a seasoned gym owner looking to optimize your revenue or a health entrepreneur strategizing on pricing models, this post will help you uncover the art and science of adjusting your fitness membership rates without losing your clientele or competitive edge.

Raising membership rates is more than just updating a number on a member’s payment plan—it’s an opportunity to redefine your gym’s value proposition, enhance the member experience, and ultimately, improve your business’s health. This post will cover essential areas from strategic timing to member involvement, so you can confidently steer your fitness facility towards sustainable growth and success.

The Importance of Raising Fitness Membership Rates

Raising membership rates is a strategic move for any fitness business seeking sustainability and growth. It’s essential for covering increased operating costs, investing in facility maintenance, and providing the latest fitness programs to remain competitive. 

It’s important to understand that adjusting prices isn’t just about increasing revenue–it’s also about ensuring the longevity and quality of your services. Investment in better equipment, skilled personnel, and additional amenities are all crucial factors that necessitate a price increase. These enhancements, funded by revised pricing, ultimately benefit members and elevate the gym’s value proposition.

Assess your current rates and learn when to pull the ‘pricing lever’, as we will explore in subsequent sections.

Evaluating Current Gym Membership Rates

The stepping stone to increasing prices is understanding where you stand. Take a deep-dive into your current rates and consider the following:

  • Are your rates reflective of the value you offer?
  • What percentage of the average disposable income do your rates represent?

Conduct a thorough SWOT analysis of your pricing to identify areas for improvement, and ensure your rates are competitive but also reflect the quality of your services.

Before making changes, it’s crucial to analyze your current pricing structure. Assess how long it has been since the last increase and whether your rates reflect the quality of services offered.

Comparing your rates to those of competitors and assessing the financial health of your business are key steps in this process.

Evaluating Market Trends and Competitor Pricing

Understanding the landscape of gym membership costs in your area is vital. It’s essential to gauge market trends and adjust accordingly to stay competitive. Aligning your price point with the perceived value received by members is the sweet spot you’re aiming for.

Understanding the landscape of the fitness industry, including consumer behaviors and competitor pricing, is paramount. This entails being aware of the ongoing fees others charge and the value they offer in return. Align your rates with the value provided while ensuring your pricing strategy is competitive and market-aware.

Only by gauging market trends and peer pricing can you make informed decisions about increasing your fitness membership rates without being overpriced or undervalued.

Communicating Value to Members

One of the crucial steps before adjusting rates is to communicate the value proposition clearly with your members. This not only reassures your existing clients but also sets the stage for the premium you aim to command.

Showcasing improvements and additions to services

Document the enhancements in your facilities, new equipment, revamped classes, and the skills of your trainers. Bundle these advancements as added value to your membership fees, laying the groundwork for a justifiable rate increase.

Members are more likely to accept a rate increase if they see tangible enhancements in their gym experience. Whether it’s renovating existing spaces, expanding class offerings, or incorporating cutting-edge fitness technology, showcasing these improvements is key to justifying rate changes.

Strategic Timing for Rate Changes

Timing is everything when it comes to rate increases. Identify the best times for price increases that align with the natural ebb and flow of gym memberships. Factors such as seasonality, significant milestones or anniversaries, and economic conditions should influence the timing decision.

Identifying optimal times for rate adjustments is crucial for minimizing disruption and member dissatisfaction. Announce changes well in advance to provide members with ample time to process the information and to reinforce the value these changes will bring. 

Remember, timing should also reflect the financial forecast and operational strategy for your gym.

Identifying optimal times for rate adjustments

Selecting the right moment to adjust membership prices is crucial for member retention and satisfaction. Analyze membership renewal cycles, facility usage patterns, and the timing of new service rollouts. 

Ideally, implement rate changes during a period of positive sentiment, such as following major improvements or at the start of a new year when members are motivated by resolutions.

Considering external factors like seasonality and economic conditions

When contemplating a price increase, it’s important to consider external elements that could influence member perception and financial flexibility. Seasonality can affect gym attendance. 

For instance, a price hike in January may be better received than during the summer when attendance typically dips. Similarly, a strong economic climate might make a rate adjustment more palatable to members as opposed to times of economic hardship.

Thoughtful timing and consideration of both internal strategies and external influences are paramount in successfully implementing membership rate adjustments that maintain gym patron satisfaction and business viability.

Member Feedback and Involvement

Gathering member feedback before implementing a price increase is a critical part of the decision-making process. This feedback helps to inform your strategy by providing insight into member value perceptions and potential resistance points, in addition to helping you understand which services and benefits members are willing to pay more for. 

By involving members in discussions about rate changes, gyms help foster a sense of community and co-creation, making members feel valued and heard. Clear communication regarding the reasons for a rate change, coupled with member input, can ultimately contribute to a smoother transition and increased member loyalty.

Open channels of communication, where feedback informs operational decisions, can result in a membership structure that reflects the true value members seek. Gyms that prioritize this collaborative approach are likely to foster greater loyalty and sustain a robust membership base despite the inevitability of rate changes.

Implementing Gradual Rate Increases

Implementing gradual rate increases can be an effective strategy for gyms to adjust their pricing without causing significant member upheaval. By phasing in the price increase over a predetermined period, members can acclimate to the change, reducing the risk of immediate cancellations. Gradual shifts are easier for members to digest compared to sudden hikes, leading to better retention.

The science behind gradual rate adjustments

Psychologically, gradual rate adjustments tap into the human propensity for loss aversion, where the pain of losing is psychologically twice as powerful as the pleasure of gaining. This principle suggests that sudden and substantial rate increases can trigger a strong negative response among gym members. 

By introducing small, incremental changes, gyms can align the perceived value with the cost, allowing members to adjust without feeling the immediate impact of the loss. Furthermore, this strategy can also be supported by prospect theory, which posits that people evaluate potential losses and gains in a certain situation, and adjust their behavior based on the potential for perceived benefits. 

By managing rate adjustments in a gradual manner, gyms can guide members through a gentle transition, maintaining satisfaction and mitigating the risk of losing members due to cost aversion.

Creating Special Membership Tiers

Special gym membership tiers can act as a strategic tool to accommodate varying customer needs and enhance perceived value. A tiered approach allows members to understand and see the value in enhanced gym offerings or facility upgrades that necessitate higher fees.

This model not only incentivizes upgrades as members’ engagement and investment in their fitness journey increases but also promotes a sense of community and belonging amongst those at higher tiers, further solidifying member loyalty.

Introducing premium memberships with added benefits

As the fitness industry evolves, the advent of premium memberships becomes a key differentiator for gyms aiming to offer exceptional value to their clientele. These memberships cater to the distinct needs of individuals who seek more than just the basics. 

They bring with them a suite of exclusive benefits that go beyond standard offerings—think access to cutting-edge fitness technology, personalized wellness programs, and luxury amenities. 

Ultimately, the implementation of tiered premium memberships is poised to elevate the fitness experience, paving the way for gyms to foster lasting relationships with members and secure a competitive edge in the wellness market.

Having a multi-tiered membership approach not only delivers personalized value to members at each level, but also serves as a strategic tool for health clubs to maximize both customer satisfaction and revenue growth.

Communicate Rate Changes Effectively to Members

Clear communication is vital when announcing rate changes. Provide ample notice and rationalize the need for an increase in a manner that underscores advancements in service quality and member experience.

Communicating rate changes to members requires a strategic and considerate approach to maintain trust and minimize dissatisfaction. Transparency is key—clearly explain why rates are changing, how the new pricing will bring additional value, and when the changes will take effect. 

Presence and readiness to address concerns, through Q&A sessions, feedback mechanisms, or one-on-one discussions, will demonstrate the commitment to member satisfaction and may help retain memberships despite the changes.

By approaching rate changes with a transparent, member-centric strategy, gyms can not only navigate the delicate process of adjusting prices but also reinforce the value proposition to their members, ensuring the community grows stronger, even as the business evolves.

Addressing Common Objections to Rate Increases

Prepare to address concerns and reassure members that the increases are a step towards enhancing their fitness experience and support for their goals.

It’s natural for some members to resist changes in pricing. Address these objections by being prepared with responses that spotlight the added value they receive and the investments made to improve their fitness environment.

It’s crucial to listen carefully to member concerns and respond with empathy. Prepare responses to common questions that provide clear, factual information and reiterate the added value that members will receive. 

For example, if a member is concerned about the cost, detail how the rate increase will support enhancements in gym facilities, access to more diverse class offerings, or investment in top-tier fitness equipment. 

Always ensure the conversation ends with members feeling heard and understood. If possible, create a feedback loop that allows for continual improvement based on member input, thus demonstrating that their opinions are not only heard but also valued and acted upon.

Utilize Member Management for Convenience

Leverage technology–for example, EZFacility’s gym member management software–can have a transformational impact on streamlining the rate change process by offering convenient billing management, automated notifications, and personalized member engagement—critical tools when updating pricing structures. 

By utilizing these technologies, gyms can ensure that all members are promptly and efficiently informed about rate adjustments while also providing them with the option to easily manage their memberships online. 

Additionally, software with built-in analytics can provide valuable insights into member engagement and retention rates, allowing gyms to make data-driven decisions when it comes to adjusting pricing structures in the future. 

investing in member management software not only simplifies the process of rate changes, but also enhances the overall experience for both members and staff. Adopting this digital approach minimizes confusion and administrative burden, allowing the gym staff to focus on what’s important—member satisfaction and the quality of service they provide.

Conclusion

Raising fitness membership rates can be a transformational step for your fitness business, enhancing services, strengthening your value proposition, and ensuring long-term sustainability. Remember: the goal is not just about raising rates–it’s about raising the bar on what you offer.

Aim for transparency and underscore each decision with the intention to elevate the member experience, and you’ll find an audience receptive to growth, both in their fitness journeys and in supporting the facilities that make those journeys possible.

By following the strategies outlined in this comprehensive guide, you can approach the delicate process with confidence and finesse, securing both your financial health and the loyalty of your members. 

Unlock the full potential of your fitness facility with EZFacility’s comprehensive management software designed to empower gym owners like you to seamlessly implement membership price increases without jeopardizing member satisfaction. Try EZFacility for free.

Frozen Finances Blog

Frozen Finances: Strategies for Boosting Ice Rink Profit Margins

« Blog | Written by Kathryn Dressler | | (0) Comments

Running an ice rink can be a rewarding venture, but like any business, it comes with its own set of financial challenges. Understanding and optimizing your ice rink profit margins is crucial for maintaining a successful operation. 

While managing the day-to-day operations of an ice rink can be complex, honing in on key areas of improvement can make a significant difference in profitability. From diversifying revenue streams to optimizing operational efficiency, there are several actionable steps that can help boost your bottom line. By implementing these strategies, not only can you enhance customer satisfaction and engagement, but you can also create a sustainable business model that thrives in a competitive market.

To increase the profitability of your ice rink, a multi-faceted approach is necessary. Each strategy should be focused on leveraging diverse opportunities within the ice rink business while promoting customer satisfaction and long-term sustainability. By integrating these practices into your business model, you can create a more resilient and financially robust operation.

In this blog, we’ll explore strategies that ice rink owners and managers can use to enhance their profit margins and ensure the longevity of their businesses.

Assessing Operational Efficiency

Evaluating the operational efficiency of your ice rink is the first step toward boosting your profit margins. This involves analyzing all aspects of the business, from energy consumption and maintenance costs to staff productivity and scheduling. By identifying areas where resources are being underutilized or wasted, you can implement targeted strategies to streamline operations and reduce expenses. 

Improving operational efficiency is crucial for maximizing profits and ensuring the long-term success of your ice rink. To enhance efficiency, consider implementing strategies such as optimizing energy usage, improving maintenance procedures, enhancing staff productivity through training, and creating efficient scheduling systems. These measures can help streamline operations, cut costs, and ultimately contribute to a more profitable and sustainable ice rink business model.

In this section, we’ll delve into practical methods for assessing operational efficiency and making data-driven decisions to optimize your ice rink’s performance.

Streamlining Day-to-Day Operations for Cost-Effectiveness

The first step in maximizing your ice rink’s profit margin is to scrutinize your daily operations. Look for redundant processes that can be eliminated or automated. Simple changes, such as optimizing staff schedules or upgrading to more efficient office management software, can save both time and money.

Implementing Energy-Efficient Practices for Reduced Utility Expenses

Ice rinks consume a significant amount of energy, primarily due to refrigeration and lighting. Implementing energy-efficient practices can lead to substantial cost savings. Consider installing LED lights and energy-efficient refrigeration systems. Additionally, regular maintenance of these systems can prevent costly repairs and inefficiencies.

Utilizing Technology to Enhance Operational Efficiency

From booking systems to automated maintenance alerts, technology can significantly streamline operations. Implementing modern registration and scheduling systems like EZFacility can simplify the booking process for skating sessions and events, reduce administrative workload, and improve the overall customer experience.

By adopting these strategies, your ice rink can achieve greater operational efficiency and cost-effectiveness. This ultimately enhances both profitability and customer satisfaction.

Revenue Diversification

In an industry as competitive as ice rink management, diversifying revenue streams is essential to ensure financial stability and growth. By exploring new avenues for income, ice rinks can not only mitigate risks associated with fluctuating demand but also tap into emerging opportunities that align with their operational strengths. 

This section will explore various strategies to diversify revenue. Leading you to maximize your rink’s profitability while enhancing customer satisfaction and engagement.

Hosting Events

Diversifying your revenue streams is a key strategy for increasing your ice rink’s profitability. Hosting events such as ice hockey tournaments, figure skating competitions, and themed public skating nights can attract new customers and generate additional income. Consider offering packages that include skate rentals and concessions to maximize revenue per event. You can also partner with local businesses to sponsor events and increase exposure for both parties.

Catering Services

Another way to diversify your revenue is by offering catering services at your ice rink. This could include hosting private parties, corporate events, or even weddings on the ice. With a unique setting and fun activities like skating, your rink could become a sought-after venue for special occasions. Make sure to have a variety of food options available to cater to different preferences and dietary restrictions.

Advertising Opportunities

Utilize your ice rink’s prime location and high foot traffic to sell advertising space. Local businesses looking to reach a large audience can purchase banner ads around the rink or sponsor specific areas. Some area suggestions include concession stands, locker rooms, player benches, or scoreboards. This gives sponsors prime visibility to attendees throughout the facility. These sponsorships not only enhance brand exposure but also create a lasting impression on regular visitors and event attendees

Creating Partnerships

Forming partnerships with local schools, sports teams, and community organizations can provide a steady stream of visitors to your rink. Offer special rates or exclusive hours for these groups to encourage recurring business. Collaborating with local businesses for sponsorships and advertising can also provide additional revenue and community support.

By implementing these revenue diversification strategies, your ice rink can achieve sustained financial success and become a vibrant hub for community engagement.

Cost Management and Vendor Negotiations

Cost management is a crucial component of successful ice rink operations, as it directly impacts the facility’s financial health and sustainability. By effectively managing costs and negotiating favorable terms with vendors, rink operators can maximize their resources, reduce unnecessary expenses, and improve overall profitability. This section will delve into various strategies for controlling operating costs, optimizing vendor relationships, and maintaining a balance between quality and affordability.

Negotiating Favorable Terms with Suppliers and Vendors

Effective vendor negotiations can lead to significant cost savings. Establish long-term relationships with suppliers to negotiate bulk pricing or discounts. Always be on the lookout for alternative vendors who may offer better rates or superior products.

Additionally, be transparent about your budget constraints and be willing to negotiate for better terms or pricing. It’s also essential to review contracts regularly to ensure the terms remain favorable and adjust as necessary.

Implementing Cost-Cutting Measures without Compromising Quality

While cutting costs is essential, it’s important not to compromise the quality of your services. Focus on areas where you can reduce expenses without sacrificing the customer experience, such as office supplies, utility costs, and non-essential services. Implementing a lean approach to inventory management can also help minimize waste and reduce costs.

Technology can also play a crucial role in controlling operating costs. Consider investing in energy-efficient equipment or automating manual processes to reduce labor costs. Digital solutions can also streamline operations and improve efficiency, leading to cost savings in the long run.

Regularly Reviewing and Optimizing Procurement Processes

Regularly reviewing your procurement processes ensures that you’re getting the best value for your money. Conduct periodic audits of your expenses and compare them against industry benchmarks. This will help you identify areas for improvement and opportunities to renegotiate contracts or switch suppliers.

By continually assessing and refining these strategies, you can sustain financial health while providing an exceptional experience for your customers.

Remember, cost-cutting measures should not compromise the quality of your products or services. It’s crucial to strike a balance between reducing expenses and maintaining high standards to ensure long-term success for your business.  

So, regularly review and optimize your procurement processes to ensure you’re getting the best value for your money while providing top-notch services to your customers.

Employee Training and Productivity

Employee training and productivity are essential components of a successful business operation. By investing in comprehensive training programs, employers can equip their staff with the necessary skills and knowledge to perform their roles efficiently and effectively. Enhanced productivity not only improves service quality but also contributes to a positive work environment and increased job satisfaction. 

This section will explore various approaches to employee training, the benefits of ongoing professional development, and strategies for measuring and enhancing productivity levels within your organization.

Investing in Staff Training to Enhance Customer Service

Well-trained staff can make a significant difference in customer satisfaction and retention. Invest in regular training programs to ensure that your employees are knowledgeable, friendly, and efficient. Exceptional customer service can lead to repeat business and positive word-of-mouth, both of which are invaluable for your rink’s profitability.

Improving Employee Productivity for Optimal Resource Utilization

Encourage a culture of productivity by setting clear expectations and providing the necessary tools and resources for your employees to perform their tasks efficiently. Implement performance metrics and reward systems to motivate your staff and ensure they are contributing to the rink’s success.

Technology Integration for Efficiency

In today’s fast-paced business environment, the integration of technology has become a crucial factor in achieving operational efficiency. By adopting modern technological solutions, rinks can enhance various aspects of their operations, from booking and scheduling to maintenance and customer service. 

This section will delve into the benefits of incorporating technology into your rink’s daily activities, including the use of automated systems, advanced analytics, and digital communication tools. Through effective technology integration, your rink can not only improve its overall efficiency but also provide a superior experience for both employees and customers.

Implementing Modern Registration Systems

Modern registration systems can streamline the booking process, reduce administrative workload, and enhance the customer experience. Platforms like EZFacility offer comprehensive solutions for managing registrations, scheduling, and customer data, allowing you to focus on other critical aspects of your business.

Utilizing Data Analytics for Informed Decision-Making

Data analytics can provide valuable insights into customer behavior, operational efficiency, and financial performance. Leverage data analytics tools to monitor key performance indicators (KPIs), identify trends, and make informed decisions that can boost your profit margins. Understanding patterns in skate rentals, popular skating sessions, and overall ice rink usage can help you optimize your offerings and pricing strategies.

Incorporating these technological advancements will not only drive operational improvements but also elevate the overall customer experience, positioning your rink for continued success in a competitive market.

Financial Monitoring and Reporting

Efficient financial monitoring and reporting are essential components of managing a successful ice rink. Keeping accurate and detailed financial records not only ensures compliance with regulatory requirements but also provides a clear picture of your rink’s financial health. By implementing robust financial monitoring systems, you can track income, expenses, and cash flow with precision, which is crucial for making strategic decisions. 

This section will explore the importance of financial oversight and provide best practices for maintaining comprehensive financial reports that can aid in securing funding, managing budgets, and achieving long-term financial stability.

Establishing Regular Financial Monitoring Practices

Consistent financial monitoring is essential for maintaining a healthy profit margin. Establish regular practices for reviewing income statements, balance sheets, and cash flow statements. This will help you identify any financial issues early and take corrective action promptly.

Generating Comprehensive Financial Reports for Informed Decision-Making

Comprehensive financial reports provide a clear picture of your rink’s financial health and help you make informed decisions. Utilize accounting software to generate detailed reports on revenue, expenses, and profit margins. These reports can guide strategic planning and highlight areas where you can improve efficiency and profitability.

By maintaining diligent financial oversight and leveraging comprehensive reports, you can ensure the sustained success and profitability of your ice rink.

By adhering to these financial monitoring practices and generating detailed reports, you can confidently navigate the financial aspects of your ice rink, ensuring both its immediate and long-term success.

Conclusion

Boosting ice rink profit margins involves a combination of operational efficiency, revenue diversification, effective cost management, employee productivity, and technology integration. By assessing and optimizing each of these areas, you can create a more profitable and sustainable business.

Remember, small changes can lead to significant improvements over time. Start implementing these strategies today and watch your rink’s profitability soar.

Try EZFacility for free and experience firsthand how our comprehensive management software can boost your ice rink’s profitability through efficiency, revenue diversification, cost management, tech integration, and more.

The Top Successful Facility Secrets

The Top Successful Facility Secrets

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How likely are your members to keep coming back to you if you expose them to misinformation? Fitness trends are constantly changing, you want stay up-to-date with the most current health and wellness news. It’s not enough to rely solely on your own professional education. In order to stay ahead of the game, you should be in the know on what professional journals, publications and your clients themselves are saying. Being on top of these funnels of information will allow you to become the fact checker, refute any misinformation printed by these publications, and establish yourself as an expert. If clients feel you are the most reliable source, they will turn to you for advice on proper fitness, exercise and nutrition practices.

Be fair, but firm

We’re all only human, which means certain situations can arise where you may need to bend the rules a bit. If you find yourself in this positon, make sure your clients are aware you are bending a policy. For example, if you have a 24-hour cancellation policy but you decide not to charge someone due to illness, be sure they are aware that you are bending this policy for them this ONE TIME but it will not be tolerated going forward.

Have Trainers Assign Homework

Make your sessions last longer by continuing them outside the facility. Clients should be given certain instructions or things to focus on when they are on their own time as well. Give them mini exercises to practice at home, or require them to keep a food and workout journal. Breathing exercises, posture activities and meditation activities are some other great examples to try. Clients can discuss or show what they tracked during their next session or communicate with trainers via email.

Continue Education of Trainers and Staff

Knowledge is power. While the organizations your trainers obtained their certifications from will inform them of what they need to do to keep it current, your trainers need to continue their education in other ways as well. They can easily do this by reading verified fitness journals and publications, as well as attending classes, conventions and conferences to stay on top of fitness trends and news. These are all investments in your business, not expenses.Li

Like what you’ve ready so far? Excellent. Like what you’ve read so far? We also have information about sports facility management software.

Your Resource Guide To Package Plans

Your Resource Guide To Package Plans

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What is the New Package Plans feature?

For those of you who were using our older Package Plans, you were basically going in and filling out all the necessary information: from the number of sessions to the dates and time, pricing, etc. All information basically needed to be filled out at the time of sale.

The updated Package Plans feature changes that process. Our Redesigned Package Plans will allow you to preset your usual package details prior to selling, so when it does come time for the sale—it’s ready and done—in just a few steps.

How is the new Package Plans feature?

It’s a great improvement compared to what you’ve been used to. The benefits of the new Package Plans eliminates a lot of steps during the sale, which was the goal when designing the updates to the new Package Plans feature. More steps when setting up, less steps when selling. That is our goal with Package Plans.

What can you expect from the New Package Plans feature?

  • Speed improvements
  • Ability to set end dates and auto calculate the package length
  • Bug fixes brought to our attention during the opt-in period
  • Documents can be added to packages
  • Clients can agree to the document during the sale of the package
  • Members can sign documents electronically using signature pad, touch screen, or mouse
  • Capability to effortlessly create predetermined plans using a 2-3 step wizard • Ability to quickly sell packages using a 3-step wizard
  • Flexible billing installment possibilities for your clients
  • Enhanced recurring package options
  •  Newly added option for unlimited sessions
  • Refreshed look & feel

If you have any questions or would like an overview, absolutely feel free to reach out to our support who will be more than happy to walk you through the new Package Plan. We also recommend watching our webinar: Package Plans Feature for a quick visual guide.

We want to ensure that everyone is comfortable with the updated Package Plans feature.

-The EZFacility Team

simplified illustration of two people in a purple circle

 For more support info, click above!

The Ventriloquist, The Magician And The Right Magic For Your Business.

The Ventriloquist, The Magician And The Right Magic For Your Business. PDF Edition

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The following is an EZFacility blog that was printed in the National Fitness Trade Journal Spring 2017 edition.

Manager, Director, Leader. These are some titles you’ve earned before becoming the business owner. As the business owner, you have effectively attained the right to control your business identity, and every business owner of course, should have control.

The funny thing is though, clients want control too and in today’s digital environment there are many ways to pull off the ol’ smoke and mirrors trick to keep clients happy while still guiding the identity of your business.

But this is where we should stop.

A big aspect of your business identity is its relationship with your clients. Tricks should never be an approach to any relationship not the start of an honest business. It should also never become a last resort for any matter of business because then the business identity turns into The Ventriloquist, making clients “believe they are in charge” when they’re actually the dummy, thus increasing the risk of a fallout.

To read the full blog article in PDF format,please click this link or the image below

scanned Magazin article

The Big Game and Your Business.

The Big Game and Your Business.

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The Big Game is almost here and it can really help your business. Yes, that’s absolutely right. As long as you tread extra carefully from using trademarked words such as “Super Bowl”, the Big Game can help improve the status of your business. The idea of celebrating while presenting your business may sound like a huge multitasking feat-but with the help of social media, the idea is a lot easier (and even fun) to accomplish. Here’s how you can get started right away.

Words and Phrases To Use On Social Media Posts: The Big Game, The Big Day, The Big Football Game, Pro Football Championship, American Football, The Game, Football Fun, etc.

Facebook Live is Your TV

A 30 second TV advertisement during the Super Bowl can cost as much as 5 million while videos shared on Facebook can cost a total of nothing. According to Salesforce, 73% of Super Bowl viewers use two devices while watching the game.This allows a wonderful opportunity to use Facebook and its many methods of post engagement, namely Facebook Live. By going candid, clients will be drawn in by a casual aura-and it doesn’t have to be a long video. It could be a 10-second clip of asking gym patrons for a cheer vote of their Pro Football Championship winner.

Twitter is Your Radio

In a statistic run of Twitters activity, audience views during Super Bowl 50 were at 4.3 billion. One way to take advantage of Twitter during the game is through the rotation of play by play tweets known as live tweeting. Note that the The Big Day doesn’t have to be the main event of a live tweeting session, especially if you want to put your business directly in the spotlight and not beside it. Think Budweiser (Yes Really) According to a 2012 study from the  American Veterinary Medical Association, 36.5 percent of the United States population own dogs. It’s possible Budweiser was aware of this when they added a puppy to their iconic Clydesdale in their latest commercial hit. (Fun fact: the Clydesdale was first introduced in 1933 during the end of the Prohibition Era as a method of transportation. As of this time, it is now recognized as a promotional symbol.) It’s important to recognize what Budweiser has done better than other businesses, and that is creating and maintaining a good business icon. The steps to establishing a mascot tend to be costly but with free-to-use social media platforms at your disposal, there’s nothing to lose when you put your pet on camera.

The Power of Food

According to the National Retail Foundation, viewers of Super Bowl 50 spent an average of $82.19 on food, team apparel, and decorations. Another zero cost strategy would be to share a healthy game day recipe on social media. You can even take the project one leap further and post your own how-to video across Facebook and Twitter. If the content resonates with fans, use it for other popular events and holidays. (And congratulations by the way, you got yourself a theme going!) Contests One of the best ways to ensure client engagement on social media is by using the words “contest” or “prizes”. With some imaginative thinking, you can turn the next Big Game into an effortless marketing campaign for your business facility without giving up a single penny.

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Pokemon Go and YOUR Business

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Unless you live under a rock, you’ve heard about the new augmented mobile app exploration game, Pokémon Go, that has become an almost overnight sensation.

Downloads of the game have surpassed even the most well-known apps, including Tinder, Snapchat and Bumble and it’s percentage of daily active users has doubled that of Twitter. Users around the world are spending a shocking amount of time travelling around communities, visiting local restaurants, stores, and other businesses in their search for Pokémon. Some even go so far as driving to other nearby towns in attempts to “catch” more rare types of Pokémon.

Many businesses, both big and small have caught on to the possibilities of this growing phenomenon and are capitalizing on it by using creative marketing campaigns and app purchases to drive large amounts of traffic through their doors, with the ultimate goal of converting players into paying customers.

Health Clubs can easily jump on this growing craze at virtually no cost and with minimum allocation of time and resources–all you need to do is know how to play the game.

There are many different ways you can use Pokémon Go to attract local players to your location and, hopefully, convert them into paying customers.

1. Is your Club a “Gym” or a “PokeStop”? The two types of locations this game that attract players in droves are called Gyms and PokeStops. Thus, either of these locations can be used in any strategy you choose to promote colossal sales. Pokémon Go runs off of an augmented reality HUD (also known as a heads-up display) of the real world. Each player creates an avatar “trainer” in the game that explores the virtual world as they navigate the real one. Players flock to PokeStops to collect rewards, collect Pokeballs and collect potions. PokeStops are usually buildings or businesses (in the real world). Although there is no official map that lists and locates all the Gyms and PokeStops, players have uncovered a workaround by using a searchable world map developed for another game by Niantic called “Ingress”. Players realized that the map for Ingress maps almost every PokeStop and Gym, the only difference being they are known as “portals” in Ingress.

To access this map, install the Ingress app on your phone and sign in with your google account. (If you don’t have one it’s very simple to make one and takes very little time). Once set up, you will be directed to a searchable map with all the listed “portals” which, again, are actually Gyms or PokeStops.

While many of these stops are businesses, even if you’re isn’t, there is most likely a PokeStop or Gym nearby that will still drive traffic your way.

2. Host a Lure party! Many businesses are jumping on this marketing strategy. Here’s how it works. A “lure module” is something you can buy in the app to lure wild Pokémon to a location, which, needless to say, attracts players to that location as well.

Businesses typically will buy a package of lure modules and advertise a “Pokémon Go Lure Party” for one night. Each lure is active for 30 minutes so businesses will set them to be back-t- back in order to attract the most amount of players possible for the entirety of the party. This can be extremely effective if your business is or is near a PokeStop. It’s easy to set up and costs virtually nothing. Let’s break down the cost just to show how little you need to spend to reap massive rewards:

Let’s say you decide to spend $100. This gives you about 14,500 Pokecoins which is the in-game currency. An eight-pack of Lures costs about 680 Pokecoins. Let’s break this down some more to see the real ROI this presents:

14,500 Pokecoins/680 = 21 eight-packs of Lures

(21*8)/2 = 84 Hours

$100/84 hours = $1.19 per hour

So, at the price of about a dollar per hour, you can attract crowds of players to your place of business. We also recommend offering special deals for Lure Party attendees to encourage even more participation.

3. If you are located near a Poke Gym, host a Battle! There are three different “Teams” that “trainers” (users) can be a part of in the game. These teams are called Mystic, Valor and Mystic. Teams “battle” each other at PokeGyms and the winning team “takes control” of that gym. As a result of this, users are constantly meeting at gyms anyway, so there is no need to purchase Lures, so you’ll have a constant influx of new potential customers.

To find out if your business is close to a gym, you can refer back to that Ingress map or open the game in your phone and look for tall building-like structures with Pokémon at the top. They are pretty hard to miss so you will see right away which ones are closest to your location. Businesses can take advantage of these PokeGyms in a number of different ways. Most of these methods rely on some creative marketing on your part. Here are just a few ideas:

  • Customized Pokémon Gym Badges: Everyone loves getting free stuff. You can easily customize these badges to incorporate your business name and logo when ordering from a supplier. Simply search online for “Pokémon Gym Badge” and “custom orders” to find suppliers.
  • Winner Discounts: Advertise which team has current control of your gym and offer discounts on memberships, packages, merchandise, etc for that team. You can do this on a poster, sandwich board, or any other physical advertising materials you have at your disposal.
  • Utilize Social Media: I’m sure by now you’ve seen followers on facebook posting screenshots of the game. Follow their example and post ongoing battles with searchable hashtags such as #pokemongo or #teamvalor.
  • Organize a PokeHunt: Here’s another example of a lucrative creative marketing tactic. This strategy is allows for a little more flexibility as it doesn’t rely solely on how close your business is to a Pokestop or Pokegym. Organize a Pokémon hunt that ends at your businesses with an after party to make a lasting impression and facilitate brand recognition. This is fairly simple to set up as it just requires an advertisement stating the start time of the hunt. Allow time for players to show up, and then have your staff (wearing your logo of course) lead them on this excursion. This is a really great way to promote brand awareness and establish your business as an inviting community that players or potential clients want to return to.
  • Social Media Deals: Last but not least, offer discounts for clients who post pictures of Pokémon they find at or around your facility with a hashtag that names your business. This spreads awareness on social media and let’s other players know what types of Pokémon are near you.

While it is still in its early stages, the Pokémon Go app has already presented numerous possibilities for businesses both big and small. As new updates and developments are added to the game, the opportunities will only continue to grow. If you’re business hasn’t jumped on the Pokémon Go band-wagon, it’s about time you started!

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Social Media No No's

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I’ve addressed this area before, but I cannot stress enough how crucial social media is to your fitness or sports business. Last time in my blog, 8 Best Practices For Promoting Your Business On Social Media, I spoke about all the tactics you SHOULD be using with your various social media platforms. But, what is also, if not more important, is what you should be making sure NOT to do.

The following is a list of major “DON’Ts” to abide by in the digital space.

1. Sending automated twitter messages to new followers.

I know it’s hard to avoid the siren call of “automated” anything. Let’s face it, we don’t want to waste time individualizing each reply, but, believe me when I tell you it goes a long way. I can’t even tell you how many times I have received an automated reply that goes something like this:

“Thanks for the follow! Get my free e-book here!” or, “Follow me on Twitter, Instagram, Facebook etc., or my favorite, “How have you stayed motivated this week, download my blah blah blah.”

The point is, automated messages–no matter how witty and clever you think they are– give the impression that 1. I am just a number 2. You just want to clog my inbox with promotional materials instead of get to know me and my specific needs and 3. I am just not intelligent enough to realize this is an automated message and you don’t really care how motivated I was this week.

Key Takeaway: Automated messages are no beuno.

2. Grammatical Errors.

You may think it’s no big deal to make a mistake here or there, but if you think your followers aren’t judging you for each wrong use of “there”, “their”, and “they’re”, you’re dead wrong. Also consider your client demographic. Do you work in a high-end gym or boutique? If you do, grammatical errors can be extremely off-putting.

3. Responding to public negative feedback in a condescending or defensive manner.

Even if the feedback is completely untrue, responding in a kind, gracious manner makes you look really good. Getting into long-winded debates over what did or didn’t happen and what is or isn’t true not only leaves a sour taste in this complaintant’s mouth but also for your other followers and potential clients. Be the bigger man (or woman) and take this feedback as constructive criticism. It helps to think of complaints as gifts. For every person that voices a complaint, there are probably at least a dozen others with the same complaint who would rather leave than voice their concerns. Use this negative feedback as constructive criticism to improve on and build your brand and business.

4. Not having a “like” or “follow” button on your business website.

Do we even need to explain?

5. Not taking interview requests.

Interviews are a fantastic way to promote your business! Always say yes and always respond in a timely fashion. Even if the publication asking for an interview isn’t industry-specific, you are still reaching a variety of audiences and the more your brand is out there circulating, the more publicity and attention your business will get. Plus, while the interviewer may be from a smaller publication now, that doesn’t mean they will stay that way forever! And, on the same note, when the press publishes nice things about you, make sure to acknowledge them in a gracious manner. Keep that positive rapport going to capitalize on possible future feature pieces.

6. Not responding to tweets/posts/comments from people who are NOT followers.

This an opportunity to build a relationship with non-clients. Interact with these users, educate them about your brand and mission (without shoving it in their face) and eventually they just may become clients.

7. Failure to acknowledge bloggers/publications in your local area.

Follow them, repost their relevant content, like the heck out of their posts and invite them to participate in events and social functions at your facility. Start small and target local channels before attempting to step into the big leagues.

8. Having no social media presence at all.

This should go without saying—especially in a world where almost everyone is online and on some form of digital platform. The benefits of promoting your brand on these different channels is astronomical and should NOT be ignored. This is the easiest way to tap into a myriad of audiences from different demographics. While you’re at it, start up a blog too and develop a consistent schedule so subscribers know what to expect each week.

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Fitness Trends of 2016: Explore the Possibilities

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Can you believe we are already half-way through 2016? We’ve gathered up 4 of the latest fitness trends that have surfaced this year as well as what’s to come.

1. Exercise as an Experience

This developing trend views fitness as a lifestyle rather than a painful chore to “get over with” before moving on to more enjoyable activities. You may have noticed the emergence of smaller, specialized, boutique studios such as Crossfit, yoga, boxing, MMA and indoor cycling in recent years. This trend is a direct result of clients looking to get stronger, fitter and participate in a more social, intimate, and less stressful environment. Studies have proven that partner workouts or workouts done with a friend produce better fitness results and increase client motivation to reach fitness goals. These smaller studios provide a place where people with similar interests and fitness goals can come together and view exercise as a social and enjoyable experience. That’s not to say larger health clubs can’t tap into this specialized fitness trend. Many facilities are incorporating these boutique classes into their list of offerings. For example, there has been a notable increase in large gyms adding Zumba classes, boot camps, barre classes, and ever increasingly popular themed races and outdoor obstacles to establish their facility as a hub that people are drawn to have an atypical, community experience outside the gym walls. There has also been an increase in demand for body weight training exercises (which actually ranked No. 2 as a trend to watch for 2016 and beyond) as well as high-intensity interval training (HIIT) which involves short burst of high energy exercises followed by short periods of rest and is crammed into a 25 to 30 minute workout. Clients are looking for a less time consuming workout that they can easily fit into their work and social schedule that still produces almost immediate results.

2. Professional Trainers and Instructors

Gone are the days when fresh out of college staff are sufficient enough to teach clients proper form and offer fitness advice. Credentials matter. Recently, professionals certified by ACE or ACSM and other recognized agencies are in high demand. Health clubs should strive to ensure at least half of their staff includes individuals with certifications from accredited agencies. These trainers are able to challenge customers, keep them safe AND develop workouts tailored to a client’s needs. When clients see results, this increases their motivation to reach their goals and they’re willingness to keep coming back to your club! The focus should be on developing trust between trainers and members rather than spending the majority of their time recruiting new clients.

3. Functional Fitness

To put it simply, clients will get bored of the same old routines, so switch it up! Keeping workouts fresh will keep members motivated and enable faster fitness results. Interval training has been shown to be extremely successful as it allows the combination of different exercise methods to create versatile workouts. Some of the most popular examples include body weight training with elliptical running, indoor cycling with boxing, strength training and rowing and more. The key is to provide trainers with as many workout methods as possible to keep clients interested and dedicated.

4. Think outside the box…err we mean gym!

In the world of smartphones and social media, we are more connected than ever before. This means that trainers can influence client lifestyles and continue to assist with fitness goals outside of the gym. Apps that track nutrition choices, out-of-the-gym physical activities, heartrates and more are being adopted by health clubs to help trainers add value to existing workout regimes.

Additionally, clubs have begun adding outdoor activities such as obstacle course training, boot camps, marathon prep training, and sports league pre-season training to their repertoires. This is a great way to connect with clients’ interests outside the gym!

The key thing to take away from all of this is to keep the big picture in mind. If you are considering adding one or all of these trends to your club, understand that this is an ongoing social experience that will need to be constantly updated year to year. Give clients as many opportunities as possible to find their fitness niche, have an enjoyable and successful workout experience, and establish yourself as a trusted health and wellness community hub.

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5 Gym Membership Retention Strategies & Ideas

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If you are a human living on planet Earth, chances are you pay a LOT of monthly bills. You have your car payments, your cable bills, cell phone bills, mortgage or monthly rent and, let’s be honest, who doesn’t have Netflix these days? With all of these obligatory payments each month, chances are you are going to be extremely picky about how you spend your precious leftover income. A recent study found in the fitness industry that most people who cancel their gym membership –for reasons other than relocation or medical issues—do so because they aren’t utilizing their membership to its full potential and are sick of watching their monthly dues sucked from hard-earned paychecks.

With the rise of boutique clubs offering loyaly programs and services at lower prices, gym owners are now put on the spot to create rewarding experiences and perceived value for members. The cost to save a member is much less than the cost of acquiring a new member, so there is a tremendous benefit in having a set of efforts, activities, and resources allocated to trying to prolong the experience with the existing member. Now, more than ever before, gym owners need to focus on making clients feel motivated and confident in their gym membership investment.

So, how can fitness facilities compete with lower-priced alternatives and meet member retention challenges head on? Here are 5 key gym membership retention strategies to increase loyalty and customer satisfaction:

1. Exceptional Onboarding Process and the Right Staff.

Start off on the right foot and straight off the bat. You don’t want members to feel lost, intimidated or overwhelmed when they first sign. Make it a policy to place a personal phone call to a client two days after they join or send them a handwritten postcard. Let them know that your club is full of friendly people that are easy to connect and relate to! When it comes to hiring your coaches or personal trainers, focus on quality over quantity. A critical component of exceptional customer experiences is matching a client with the right trainer and allowing for smooth connections with other members. Hire people who are great listeners and fully committed to keeping in line with your club’s image and goals. Trainers should easily be able to identify client needs and interests. For example, if a client is into group classes, trainers should know to pair them up with other attendees and create a mini “fit fam” they can turn to for support and help to reach their goals. It’s also important to avoid “friction points” during the onboarding process and the first few weeks. For example, avoid frustrating situations such as forgetting to give them their membership cards or neglecting to teach them how to book a class or use equipment properly. You must give them the tools to succeed in order to build customer loyalty to increase retention.

2. Incentives/Rewards:

Who doesn’t like presents? Offer rewards and incentives to keep clients coming back. This is extremely critical for the first few weeks and months. Offer a $25 reward for attending a trainer’s program or for getting their picture taken. Offer a free class to clients who attend classes twice a week for 60 days, or 3 free PT sessions once they reach 3 months. Maybe after one month, you give them one month free (who doesn’t like free!) or a special discount at your smoothie station—the possibilities are endless. The point is, you need to keep your clients interested and perceive the value of returning to your club.

3. The 21-Day Rule and Effective Software for Tracking Activity

One of the most frustrating issues clubs face is figuring out WHY a client leaves. Most of the time, it could have been anything. Did they dislike one of your instructors? Was the music too loud? Did they face gymtimidation? WHAT WAS IT? The challenge is your lack of information. Aside from asking how a client is doing every time they sign-in at the front desk, how can you track client activity and identify “fragile” members before they leave?

The solution here is an all-in-one management software. Most gym software out there has more sophisticated tracking tools that will allow you to identify information such as who hasn’t been visiting your gym as often. Once you have this precious information, you can start putting together a strategy to interact and re-engage them. You can also use sophisticated tracking tools to easily see which classes have the highest attendance and focus your marketing efforts on promoting them even more.

Using these tools, you can then implement the 21-day rule. The rule is simple: if a member has not visited your facility after a full 21 days, your club reaches out to re-engage them. Be sure to establish a membership retention team to reach out 21 –days, 60 days or even once per quarter. Methods of re-engagement can range from sending an encouraging email to personally checking up on the client the next time they attend a class. Your goal is to reignite their motivation to be a part of your club’s culture and “family”.

4. Cutting Edge Fitness Center Classes

Last but not least, offer fitness classes and programs catered directly to your gym member’s interests. Keep on top of trends! Want to compete with that boutique Crossfit gym down the road? Offer Crossfit classes and, while you’re at it, create a Groupon to encourage clients to bring a friend! Do your research to make sure you remain on the cutting edge.

These are just some tried and true tactics to combat retention issues; but in reality, the possibilities are endless. Start with these 5 key tips and use what works best for YOUR facility. Need help making your fitness center or gym more efficient? Check out our gym management software.

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Corporate Fitness Programs

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Remember a little something called the Affordable Care Act (ACA) of 2010? This federal statute has completely changed the landscape of corporate fitness programs. In an effort to reduce health insurance costs, the ACA established new incentives and policies to increase the accountability to corporate fitness and wellness programs.

These incentives can be broken down to two types of programs:

Activity –Based: With “activity-only” programs, employees simply have to engage in a certain activity in order to be rewarded. For example, employees might be required to run for 45 minutes three days a week, follow a particular exercise plan, or stick to a strict diet. The point is, they don’t have to reach a specific weight, measurement or numerical goal to be rewarded.

Outcome-Based: This type of program requires employees to attain a specific wellness goal. This can include hitting a specific numerical goal, such as weight, BMI or blood pressure measurement. This can also mean quitting smoking or drinking. When employees achieve their measurable goal, the benefits kick in. Some corporate programs will issue up to 30% in refunds when a goal is met.

What does this mean for fitness clubs?

Well, first of all, if your club currently doesn’t offer corporate wellness memberships, you are missing out on some serious revenue. To keep up with ever-changing corporate programs, clubs have had to rethink their programming and product strategies. Clubs must offer outcome-based membership programs that include efficient documentation of results. Club operators must track everything from participation to outcomes including biometrics, health improvements, smoking cessation, etc. so that corporations can present these results in comprehensive formats for insurers.

Health facilities can capitalize on this new trend in corporate fitness incentives. Instead of just offering corporate memberships with lower pricing, clubs can work with corporate HR departments to add certain programs and services to these memberships in order to add value and increase the company’s wellness benefits. For example, one company worked with a client corporation to create a 12-week program that aimed to lower cholesterol. Employees that participated in the program reduced their cholesterol by 5%, resulting in about $18,618 in healthcare savings for their company. Clubs can also work with corporations to create competitions. For example, create a weight-loss competition where the team wins a monetary prize and a full refund of their registration fees if they maintain their weight for a specified amount of time. The possibilities are endless!

The goal is to establish your club as a valuable centerpiece to the companies’ wellness program. Don’t simply watch from the sidelines. Set up your club to be part of the ongoing effort to promote health and wellness in the work environment. It’s not going away any time soon!

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Supercharge Your Blog: Blogging for Fitness Website SEO Benefits.

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It’s no longer a secret that blogging is one of the most important features on your website if your goal is to improve SEO, increase conversion rates, and generate leads.

97 Display manages hundreds of fitness websites globally, and our most successful clients have a few things in common, one of which is that they all blog.

Blogging doesn’t have to be scary. Many of our clients aren’t professional writers and fear that the content they produce won’t be helpful or that people simply won’t read it. Ultimately they fear wasting their time over something that may not generate any immediate results. But the fact is that blogging can be used for technical and SEO benefits… not just for audience education. This means that even if no one ever reads your blog it can still be beneficial to your website! Let’s discover 3 ways to supercharge your blog for SEO:

1. Backlinks & Sitelinks

Your blog is one of the most natural ways to include large numbers of backlinks & sitelinks on your website.

Backlinks: hyperlinks on your website to other URLS (such as your social media business profiles)

Sitelinks: Hyperlinks on your page to other pages on your website (such as “click here to view our new schedule)

Backlinks and Sitelinks are beneficial to your SEO because it communicates to Google specific keywords that your URL is talking about. The more backlinks & sitelinks, the more confident search engines are about the content on your site and the more likely you will rank higher in search engines.

One of my favorite way to naturally include backlinks on your blog is to end EVERY blog post with this:

“Learn more at our social media channels!

Timothy’s Fitness Facebook Page

Timothy’s Fitness Twitter Page

Timothy’s Fitness Google+ Page”

Where each of the lines hyperlink directly to the respective social media page.

BUT DON’T STOP THERE!

Next: Go to each other the social media channels and link back to that specific blog post.

● Facebook: New blog post! Learn more about our group training spring schedule:

www.fitnesstimothy.com/blog/group-training-spring-schedule

● Twitter: New blog post! Learn more about our group training spring schedule:

www.fitnesstimothy.com/blog/group-training-spring-schedule

● Google+: New blog post! Learn more about our group training spring schedule:

www.fitnesstimothy.com/blog/group-training-spring-schedule

This will create a web of links back and forth between your blog and your social media channels.

Get into the habit of doing this! Over time you’ll build a strong web of backlinks between your website URL and your social media channels which will clearly communicate to search engines the content and services of your website…. which is essential for top rankings!

2. Be Smart With Your Blog Titles

Your blog title is the most important aspect of your blog post. It is what tells search engines what your blog is about and it has the most SEO influence.

Avoid titles like:

“Ten Fat Burning Tips for January”

For a fitness business website, this title has no strategic keywords in place. It has no location keywords, and no service keywords. While it may read nicely it’s missing out on the natural opportunity to plug more strategic keywords on your website as titles!

Here is an example of an SEO friendly alternative:

“Beat the Cold: Denver’s Best Fitness Program Tips for Burning Fat this January”

This title communicates the same content but includes valuable keywords such as “Denver” and “Fitness Program.” This is especially helpful for small towns and surrounding suburbs that you want to rank in. Remember, you can always go back in time to old blog posts and update titles with these keywords!

3. Include Video & Image Tags. Videos and images will increase user engagement and improve the likelihood that your readers will actually read your blogs.

Just placing images & videos on your sites without tagging them, however, does nothing for your SEO.

An image is a perfect place to place otherwise awkward keywords in a perfectly “Google-friendly” way. Anytime you upload and image to your blog, simply name it something keyword rich- like “Denver Personal Training and Fitness Classes” EVEN if the picture is something completely unrelated.

Search engines will crawl your blog, however they can’t see your images – they can only see your description of the image. By naming your image something keyword rich you’re telling search engines that this image has to do with your specific keywords. This is HUGE! Any image or video gives you an opportunity to plug as many keywords as you can into the description or title of that image.

Since your website visitors most likely won’t see the title of your image, you won’t have to worry about how readable your keywords are- just make sure they are there!

Learn more tips for improving your website performance at www.97display.com!

Authored By:

Timothy Sarazen – Director of Operations at 97 Display.

97 Display Creates Websites & Lead Generating Campaigns for Fitness Business. Learn if 97 Display can help your fitness website! Visit www.97display.com.

 

Member Loyalty Programs

Hot Retention Strategies: Member Loyalty Programs

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Have you ever heard of Endowed Progress Effect?

It’s the idea that when we feel we have made progress towards a specific goal, we are more committed to reaching that goal. If we do not recognize any progress we are making towards a goal, the more likely we will abandon all efforts to reach it. So, the key to this phenomenon is perception.

So where is this going?

Loyalty Programs. Yes, it turns out that this psychological concept has resulted in the ever-increasing popularity of loyalty programs across all types of businesses. Coffee shops, large-restaurants chains, merchandise stores, and spas have all adopted this trend, and more recently, so too has the health and fitness industry.

So what loyalty and retention strategies can you use to accomplish this?

There is a myriad of strategies to choose from. Awarding clients “free” points up front is a great tactic. Punch cards have proven to be extremely successful across all businesses. The idea is that once a person has had all the slots on their card punched, they will be rewarded. For example, you can give members a “punch” every time a member comes in per week or uses a certain machine. A great tactic that coincides with this is to start them off with three or so punches (for signing up, being a new member, etc.) so that they feel they are that much closer to their reward. This plays right into the Endowed Progress Effect because we know that people work harder to achieve a goal when they feel like they are close to reaching it. Rewards for full punch cards can range from a discount, free item, or a free class or program.

The best part is, you are rewarding members for actions they are most likely already doing including attending classes and referring friends and family, but you have just added a huge incentive to increase this behavior. That client may not be more inclined to refer more friends, purchase more classes and buy more merchandise just to reach that full punch card reward. The revenue and recognition possibilities from these programs are endless! Excited yet? Well, before you begin your new endeavor into loyalty programs at your facility, here are a few things to keep in mind:

1. Ability to Document Progress:

We mentioned before the Endowed Progress effect is based on perception. This means that clients need to see physical proof that they are making progress for these programs to be effective. Make sure you are able to document when clients reach each milestone.

2. Instant gratification:

First, clearly define each milestone of your motivational program and then ensure that clients who meet them are rewarded immediately. If clients have to wait forever to receive their prize, they will lose steam in their efforts to reach the next milestone or their ultimate goal.

3. Achievable goals!

It is physically impossible to lose 30 pounds (at a healthy pace) in a week! Therefore, make sure to speak with clients about their goals and manage expectations. Remember the flip side of the Endowed Progress Effect: When there is no perceived progress, this results in demotivation.

4. Invest in management software that tracks client progress:

If your programs rely on client information that you cannot integrate with your current software solution, this is counterproductive. If your software solution cannot provide accurate results, clients will become frustrated and less motivated to keep working towards their goals.

5. Valuable and Relevant Rewards:

If you are a fitness facility, rewarding members with ice cream coupons would not be beneficial to your clients and would consider moving business elsewhere. Instead, reward members with merchandise with your company logo, such as shirts, hats, water bottles, towels or any other items that reflect back on your brand and the industry.

A rewards program–if implemented correctly–can be a major source of revenue and growth for your business. Build relationships with your clients by offering efficient, trackable, result-driven programs to promote brand loyalty and establish a community that members and prospects want to return to.

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Finding Success Through Failure

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If at first you don’t succeed, try, try, again. It’s an age old proverb and one that many successful entrepreneurs live by. The fact of the matter is, failure happens–things fall through. What defines your brand and business is how you bounce back. True success comes from those who face failure head-on, get back on that horse, go back to the drawing board and never, ever quit.

So how DO you bounce back from a failed business-specifically in the fitness and sports industry? Here are three ways to consider:

1. Explain the failure and don’t make excuses: Transparency is key

Transparency is key and clients will appreciate your honesty. Own your failure–everyone makes mistakes. By admitting your mistakes and making it clear how much time and effort you will allocate to improving your products and services, you will give them the impression that you take your business extremely seriously.

2. Analyze the fail

The trick is to view failure as a great learning experience. Before you embark on a brand new business plan, take dedicated time to evaluate the factors and elements that lead to the failure. You need to really understand what worked and what didn’t. This way, you don’t have to completely scrap your old plan. Instead, you can build upon what worked and reevaluate what didn’t. Did clients love your product but hate your customer service? Were your prices too high? Dig deep and really analyze your client data.

3. Ask for Help

Don’t do it alone. You need to find other professionals and services that can help streamline your business. Are you tracking everything –from memberships, class packages, rentals– on paper? This can be both time consuming and stressful and can also lead to numerous inaccuracies and financial loss. An all-in-one secure management software is key. Not only can you track all your client data and class schedules, you will also be able to set up automatic billing, create a customized app for online purchases, send targeted email campaigns, access accurate reporting and more! The more you streamline your business processes, the more time and effort you can put into creating those exceptional, personalized customer experiences at your facility.

4. Refocus your brand

While you are analyzing your client data, identify your target audience. Was a vast majority of your clientele composed of young adults? Senior citizens? Elite athletes?

Once you recognize your main client base, focus your efforts on delivering products and services to this specific demographic. You need to create exceptional client experiences to attract and retain members. For example, if the majority of your clients are between 15 and 25 years old, you may want to focus on group classes or specific sports skills training to get these youngins’ in the door.

5. Actually Do it.

Now that you have evaluated what works and what doesn’t, refocused your brand, sought help and created a new business plan: set it in motion. Don’t let the failure freeze your ambitions. Most successful businesses fail more than once but it is only after failure that you will find success. Bounce back!

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A Simple Guide For Calculating Retention- It’s Easier Than You Think!

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The last thing we want to do while on the job is crunch numbers. However, the fact of the matter is, for a business to succeed—especially in the fitness industry—calculating your retention rate is vital, and this means we need to do a little math.

Calculating retention rates can be VERY confusing, but we’re here to break it down to some more manageable formulas. The key thing to take away from all this is, regardless of the equations you use, keeping members satisfied is a sure way to keep your retention rate high.

What Is Retention and Why Should I Care?

In laymen’s terms, retention is the percentage of the members that stayed in the past year or 12 months. It costs a LOT more to attain a new client than it does to keep loyal members, so it’s pretty safe to say that membership-based facilities should focus energy and resources on retaining members to be successful. Although reaching sales quotas and getting new faces in the door are important parts of the business, if you are not keeping those members, you’re working harder for the smallest profits.

How Do I Calculate My Retention Rate?

One of the biggest mistakes club owners make is they just total cancellations in a year and divide this by the membership total at the end of the year. Don’t make this mistake. Instead use any of the methods listed below.

By far the easiest way to track retention is by using the following steps:

1. Start with a 12-month chart and record the beginning monthly membership for each month.

Use the equation:

Previous month’s beginning membership + number of sales in previous month + number of reinstated (unfrozen) memberships.

PMBM + SPM + RM

2. Subtract the number of canceled memberships and the number of frozen memberships.

3. Total the canceled membership for the last 12 consecutive months.

4. Total the beginning monthly membership for the last 12 months and divide by 12 which indicate the average beginning monthly membership.

5. Total the number of canceled membership for the last 12 consecutive months. Divide this number by the number of average beginning monthly memberships in the previous step. This answer is your annual attrition.

For annual retention, take the number from step one and subtract attrition. The process is pretty easy, but make sure you are meticulous in your calculations.

Another popular formula for calculating retention rates:

Member retention rate = ((ME-MN)/MS)) X 100

ME = number of members at end of period

MN = number of new members acquired during period

MS = number of members at start of period

I know you’re probably starting to get painful flashbacks of high school math class, but don’t be intimidated. These formulas are actually pretty simple to use. Think about it:

If you start with 100 members in your club’s first month, and factor in the 15 members who canceled their contracts and 20 new members, then you are left with 105 members at the end of the month. Using the numbers above, your equation should look like this:

((105-20)/100)) X 100 = 85 percent of your members are still active.

Both formulas work for large clubs and small boutique facilities. Tracking retention rate is the foundation of growing a business. Whichever method you choose, make sure to take a serious approach to keeping members loyal and reducing your attrition.

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Shifting the Focus from Retention to Sales

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Have you ever wondered if there’s really any point to your retention strategy? You offer everything under the sun, do double back-flips, and consider giving away your first-born any time a member tells you they’re ready to leave, and then they go ahead and leave anyway. Ever get the feeling that there’s just nothing you can do?

The fact is, everyone in the industry wonders, but it’s something we try not to acknowledge. We hold on to the idea that we must continually try new approaches and inexhaustibly explore all possible avenues, plus a few impossible ones, and never give up on the lofty goal of retaining 100 percent of our members. Well, what if that’s the wrong approach? What if, instead, we conceded that we never will retain 100 percent of our members, and that our energy would be better spent on other aspects of running our clubs? What if we actively prioritized new sales over member retention?

These are questions Rob Bishop and Barry Klein, owners of Elevations Health Club in Scotrun, Pennsylvania and regular contributors to Athletic Business magazine, hash out in a recent article for Athletic Business. Having focused on retention over sales for two decades — never employing salespeople or using high-pressure sales techniques — Bishop and Klein found themselves one day wondering why, despite all their daily concerted efforts to get members to stick with their gym, they nevertheless almost always lost the members they were expending energy to retain. As long-time gym owners, they considered their “retention program” nothing more than everything they did everyday and every dollar they spent on their staff, facilities, and programming. As they put it, “Is your club clean? Are people greeted properly? Are members well-integrated into your facility with training programs, group fitness classes, seminars and other offerings?” Those elements, along with other offerings vital to the success of any club, are critical for keeping any member signed up for any length of time, they argue.

Given that, they realized that most members “cancel for reasons that are beyond our control — relocation, financial reasons, work conflicts. And while reasons such as ‘no time’ might be shorthand for ‘I don’t want to be a member anymore,’ it’s clear to us that once someone has crossed that threshold, we are not going to bring them back.”

If that’s the case, they ask, what can gyms do? The answer may lie in shifting the focus of your business premise, so that rather than privileging retention, you start thinking more about sales. “Our point isn’t to give up,” they write. “It’s to focus on something we think we can more directly impact and to some degree control.” Thus, Bishop and Klein are trying out a “sales focused” approach that aims to attract many happy members. Basically, they consider happy members ambassadorial assests — vital elements of the community who spread the word to new potentially happy members. It’s a subtle shift, but focusing more on sales than retention — while still aiming to keep members as happy as possible from day to day — allows the duo to value referrals even more than a forever commitment from a member (which, they say, is an ideal that doesn’t exist). For example, if the stated purpose of “bring a friend” event is to acquire new members rather than to keep existing members engaged, they now might find themselves, if spots are limited, turning away a member in favor of a guest. This isn’t something they ever would have done previously.

That’s not to say it isn’t still worth trying to keep members forever. Who knows? Perhaps it’s possible and the industry just hasn’t yet discovered the right lever or formula? Still, it might be worth exploring strategies that are potentially more realistic — if for no other reason than achieving greater peace of mind. “The real difference will be this,” Bishop and Klien write. “When a member who has sent us 10 referrals suddenly cancels, we’re not going to stress about it anymore…. The trick is to have a gym full of happy members, regardless of how long they are with us.”

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Customer Service: One of the Most Important Features of a Software Solution

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For most fitness businesses that employ a comprehensive software solution, it’s impossible to imagine day-to-day operations without that solution. And these days, it’s almost impossible to imagine a fitness business that doesn’t use a software solution. Fitness facility management software allows for the optimization of resources; the streamlining of daily tasks; the automation of payments, reports, and communication; and the maintenance of member profiles and marketing efforts — among countless other benefits — to a degree that simply can’t be achieved without software. Yet, what good is any of that if the program you’re using fails in the customer service and support department?

Even if you’ve got the absolute best-performing software solution imaginable, if that solution doesn’t provide a top-quality customer service department for training, support, and troubleshooting, it’s ultimately not worth much. This is the case in all industries, but it’s especially key in the fitness industry, in which software solutions are so integral to the running of all aspects of a business that the customer service you provide depends on how well your software is running. If there’s a glitch, or if you just have a simple question, you have to know that troubleshooting is available immediately and efficiently.

How do you judge the quality of a software program’s customer service? First, check out the product’s website. The support feature should be prominent and available with a single click, and it should quickly and clearly explain how to reach a customer service representative. Ideally, it offers both a phone number to call and an online form you can submit. If you fill out an online form, you should receive an answer promptly. Both online and phone responses should be polite, friendly, and helpful, and the representative you’re dealing with should bend over backwards to make sure your questions are answered and your needs are fulfilled, and that you’re walking away a satisfied customer. If any of these elements are not in place — you can’t find the support page easily on the website, there’s no phone number to call, there’s a number but your call is handled incompetently, you submit an online request and do not hear back within 24 hours — you might be using the wrong software.

In addition, your software support team should offer training. There should be online courses that quickly, clearly, and effectively show you, the end user, how to optimize the product, and there should be opportunities for personalized training support. Again, if the product you use does not offer these customer service basics, you’re probably using the wrong one. After all, what good does your software do you if you don’t properly understand how to use it?

Ultimately, the management software solution you purchase should be backed by a company that employs an easily reachable team of dedicated, knowledgeable professionals who genuinely care about your business. If it’s lacking in that department, you would do well to seek out a software package that fulfills that most basic of business needs: help and support.

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Understanding What Makes Your Members Tick

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Recently, my son and I were in an old-curiosity-shop kind of store on a quaint little Main Street. It was the kind of place seemingly designed to ignite the imagination of a nine-year-old boy, full of tomahawks and fishing equipment, moccasins and hiking boots, old-fashioned toys, unidentifiable objects, kitschy souvenirs, wind chimes. We’d spent nearly an hour poking around in there, and I was on parenting auto-pilot: “Mom, can I have this?” “No.” “Why not?” “Because.” “Mom, can I have this?” “No.” “Why not?” “Because.” Finally, my son stomped his foot and shouted in frustration, “Don’t just say because!”

What struck me was his reason for getting frustrated: It wasn’t so much that I was saying no to most of the junk/treasures that he wanted to purchase, it was that I wouldn’t give him reasons for my refusal. When I looked him in the eye and explained how I felt — the real feelings behind my “no” — he relaxed. We left the store with just a tomahawk (don’t worry, it’s wooden) and a better understanding between us.

All of this was still on my mind when I was reading IHRSA’s blog the other day, and I stumbled on an article about the best ways to understand a prospective’s motivations for seeking a health club membership. The fact is, when we understand another person’s reasons — when we have more from them than just a “because” — we’re able to make things happen. My son could calm down and accept my refusal to buy him all the things he wanted when he understood why I was refusing. You can make sales to prospectives more effectively and up your member retention when you understand why your clients are seeking — (or renewing, or considering giving up) — membership. As Casey Conrad Tamsett, President of Communication Consultants in Wakefield, Rhode Island, puts it on the IHRSA blog, “If you don’t know why a guest happens to be standing in front of you, or what a member wants from your club, how can you possibly meet their needs?”

The question is, how do you go about discovering your prospectives’ and members’ true motivations? Justin Tamsett, Managing Director of Active Management in Sydney, Australia, advises, “In your first face-to-face conversation, when asking about them and their life, you need to show an authentic — not a feigned — interest.” In other words, you have to earn a client’s trust before being allowed to understand his or her true motivation. Earning that trust is a process, Tamsett says, one that begins with your staff’s commitment to making the moment of initial contact a special experience. “You need to convey the fact that you genuinely care about them,” he says. And that caring has to carry through, with every employee in the club working hard to regard the visitor as a guest.

Keep in mind, though, as Conrad warns, that most people purchase gym memberships not for logical reasons but for emotional ones. “Their ‘trigger,’ the factor that brought them to your door, usually is related to some significant personal experience,” she says. But that experience is hidden under layers. Conducting a needs analysis, in which you peel back the layers with careful questions, gives prospective clients a chance to open up. You have to spend the time listening until you get to the feeling that prompted action — just like my son had to spend the time listening to my underlying feelings in order to understand my reasons for saying no. Of course, it’s a give-and-take: I had to be willing to reveal my underlying feelings to my son before he could listen to them. But if you create the right environment in your facility, one in which the client is respected as more than just a commission score, one in which employees work hard to gain clients’ trust and form true relationships with them, the willingness to open up will come naturally. And the opening up will lead to more successful business operations.

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Enabling Accessibility

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At the climbing gym I frequent, there’s a man whose left arm ends in a stump. He’s a veteran who lost his hand in Iraq. I know how hard it is scaling those thirty-foot walls with all my limbs intact; watching this guy, I can’t help but feel humbled and awed. He does it with no special accommodations. He just figures out what will work for him, and up he goes.

Indoor climbing is especially flexible in this way — the whole point is to do what you have to do to get to the top, no matter what particular challenges you might be facing. But, what about other, less universally approachable sports or exercises? What about just watching sports? How can we make participating in sports, working out, and being a fan in the stands more accessible for anyone who wants to take part?

There are a few things to consider as you gauge your facility’s accessibility and think about what changes, if any, to make. First, there’s the ADA, or Americans with Disabilities Act. Enacted in 1990, this law requires public places and commercial facilities to comply with guidelines that allow for wheelchair accessibility and other disability considerations. Facilities constructed before 1990 are not required to meet the specific stipulations of the ADA — such as that wheelchair spaces be at least 36 inches wide, with equal, adjacent space for a companion — but such facilities are under obligation to remove existing barriers. And any facility refurbishing its space must bring it into ADA-compliance.

So, for example, when Hampton-Dumont High School in Hampton, Iowa, decided to replace its fifty-five-year-old wooden bleachers recently, it had to create a new deck with room for six wheelchairs, plus companion seats, and a ramp. The project’s total cost was about $20,000 — but the alternative, building an entirely new stadium, would have cost the school at least a quarter of a million dollars. The lesson here is that changes you make to bring your facility into ADA-compliance, whether you run a gym, niche fitness center, or sports venue, need not cost a fortune. The money you spend will pay off. In Hampton-Dumont’s case, the school forged a better relationship with the community after the reconstruction because now no one was shut out. In the end, more tickets were sold at events.

If you’re not ready to refurbish, there are other steps you can take to make your facility more welcoming of people with special considerations. If you’re a gym with regular exercises classes, consider the possibility of designing a wheelchair class. You’d need to hire an experienced instructor and make sure the room where the class will be held is completely accessible. Also consider hosting workshops about exercising with a disability, and see whether you can create areas in your free-weight, cardio, and machine spaces solely for wheelchair users or others who need particular physical accommodations.

In addition, think about how you can make your commitment to inclusivity known. No matter what kind of facility you run, the more you spread the word about your accessibility, and the more you make it known that you welcome all kinds of members, the greater your standing in the community will be, and the more chances you’ll have of attracting an untapped segment of your local population.

Overall, you want to think in terms of being an ally to folks who are differently abled. As an organization dedicated in some form or other to physical activity, you bear a particular onus: how to enable physical activity for everyone. When it comes to issues of accessibility, gyms and sports facilities have a chance to shine.

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Under New Ownership

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For a few years, my son and I loved going to Bucca, a pizza place in our neighborhood. The food, first of all, was excellent and affordable, but what we liked most were the friendly staff that greeted us by name when we walked in and the cool décor: Bucca’s manager had a photography hobby and covered the walls in photos that were always interesting to look at and discuss. We were crushed when we walked by one day and found the name changed to Bucolino’s. The menu was similar, but when we entered no one recognized us and, worst of all, the photos were gone. In their place were bright, graffiti-style murals that might have been welcome in some other context, but that felt so jarring and ugly in our beloved space.

We ate at Bucolino’s only once. When I asked the waitstaff what had happened, all I got in response was a curt “new owner.” This new owner was too busy to speak with us. It’s a shame, because the food was still pretty great, but no one had made any effort to sell us on the new identity. I kept thinking that if the new venue had tried to reach out to Bucca’s customer base, maybe we would have felt differently; maybe we would have given it a chance. So I was interested to read a recent blog on IHRSA’S website that takes up the issue of new ownership. The blog asks: “How can we market a club that’s under new ownership to let consumers know we’re making major changes to what had been a mismanaged facility?” Bucca had never been mismanaged, but the question stood: How do you let your customers know things are going to change?

Paul Brown, CEO of Face2Face Retention Systems in Queensland, Australia, told IHRSA, “When you take over the reins of an existing business, be excited, be bold, and be loud.” Joe Cirulli, Founder and CEO of Gainsville Health & Fitness Center, suggests making it a priority to ensure the facility is in tip-top shape, connect with existing staff and make efforts to meet their needs, and use word-of-mouth advertising to let the public know. All of these pieces of advice are good ones. I wish Bucolino’s had followed them. If you’re taking over a new facility, spread the word, and — whether there were problems that need fixing or you’re taking an already great business to new heights — advertise widely and positively about the change. A few specific steps to consider taking:

• Hold town-hall-style meetings with members, seeking useful feedback. This could be done in real life or virtually. Using social media outlets like Facebook and Twitter to elicit members’ ideas about what to keep for the facility’s new incarnation and what to alter would be a great way both to let your customers know about the change and to include them in your process.

• As Brown suggests, “Solicit editorial coverage in local and regional newspapers and websites. Invite interviews and offer to submit prewritten pieces.” The goal in taking these steps would be to inform the public and give yourself some degree of control in the way news of the new ownership is announced and received.

• Plan a grand relaunch celebration. Go out of your way to make the new incarnation a big deal. Rather than doing it without a word, like Bucolino’s did, almost even pretending it didn’t happen, blow horns and send up flares. Invite local dignitaries and offer incentives to get both members and prospectives in the door. During relaunch events, make yourself available and accessible to anyone who might have questions about the facility’s new direction.

• Save yourself time and money by investing in an all-in-one gym management software to streamline your business practices. Do your research to find a software solution to address all of your needs. For example, more health and fitness management software include features such as trainer scheduling, membership management, a point of sale system, and a sophisticated member check-in system compatible with most mobile devices.

It doesn’t take much to make a facility under new ownership as great — or much better — than whatever existed before. But you do have to make some efforts.

Determine Your Goals With Outside-In Perspective

Helping Your Members Find Their Own Way

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I have a confession to make: Exercise bores me. Don’t get me wrong — I love staying fit, and I love the way I feel after a great workout, but no matter what exercise routine I try, after a while I get bored and want something new. For a while I was into spin classes. Then it was Zumba. Then aquatic aerobics, HIIT-style repetitions, and just plain jogging. Now I’m all about indoor climbing. I was starting to think there’s something wrong with me, but then I stumbled across a post on the “Be Active Your Way” blog, a publication of the Department of Health and Human Services. Written by Alexandra Black, a dietician and IHRSA’s Health Promotion Manager, the article is not about keeping exercise interesting — but it nevertheless put my mind at ease and inspired me to continue trying new routines.

What the article is about is this: using trial and error to determine the best workouts for individuals. “Each person,” Black writes, “has a unique genetic makeup, different life experiences, and varied medical histories that make it nearly impossible to prescribe one great diet or one great fitness plan for all.” Because of this, she says, the best way for individuals to figure out what works for them is through trial and error. The health and medical industries are beginning to recognize this, and the result of moving away from a one-size-fits-all mindset is better care and better long-term health for people. Black puts it this way: “As the trend towards individualized healthcare continues, we’re recognizing that every person is different, and that treating them as such — both in healthcare and in wellness — is often where the real magic happens.”

Which brings me back to my boredom issue. Reading Black’s thoughts on trial and error made me realize that the only way for me to find a routine that doesn’t eventually bore me is to keep trying new ones — and that it’s okay to do so. Maybe I just haven’t found the right one yet, and I need to keep searching until I do. Or maybe it’s the case that my genetic makeup, life experiences, and medical history make me a person who needs constant changes in her workout routine in order to most benefit from working out. Whatever the case, thinking about fitness as something that requires an individualized approach completely changes the way I think about working out. It gives me a feeling that I have permission to keep trying whatever I want to try.

Why am I sharing all this? Because chances are that an individualized fitness approach is something that would appeal to your members too. Of course, if you have personal trainers or some kind of personalized workout program, you already promote individualized fitness — but doing so explicitly could put your members at ease (enough so that they renew their memberships and talk your facility up to all their friends and social network connections). Defining individualized fitness and explaining its benefits — through posters, emails, social media, and one-on-one sales and promotion pitches — can help your members feel freer to engage in their own trial and error, giving new workouts and exercises a try, experimenting until they know what works best for them. And helping them in that way greatly increases the chances that they’re going to keep coming back to you.

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Cryotherapy: What's All The Fuss About?

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When you hear the words whole-body cryostimulation, an image of Han Solo slowly and dramatically freezing in carbonite while princess Leia watches along in horror may spring to mind. The act of “freezing” is involved in this process; however, (thankfully) it’s not as dramatic as it sounds. While the chemical reactions within the body may seem straight-up science fiction, many elite athletes swear by it. According to recent studies published by Pubmed.org, Cryotherapy has proven to be extremely successful for treating not only inflammation in muscles after excessive exercise, but a variety of other ailments including chronic pain, arthritis, and even mental ailments such as stress and anxiety. However, the question remains: How safe is this method and should you offer it at your facility?

What is Cryotherapy and how does it work?

It’s not new. In fact, Whole Body Cryotherapy (WBC) was first used in clinical settings, to treat patients with medical conditions such as rheumatoid arthritis and multiple sclerosis. Over the years, it has been adopted by many professional athletes–most recently the Green Bay Packers American football team—as well as both elite and recreational athletic training facilities. Health and wellness spas have also expanded their offerings to include Cryotherapy.

The idea is similar to that of ice and heat therapy used by most athletes–and anyone who’s experienced sore muscles–to reduce swelling (think ice baths and the ol’ go-to “icy-hot” packs). However, a Cryotherapy chamber can reach temperatures as low as -264 degrees. Clients strip down and don a protective bathing suit as well as socks, gloves, and mouth and ear guards to protect them from the subzero temperatures. Only a few clients can go through a session at a time as they are guided through a series of chambers filled with nitrogen. After a few seconds–or a few minutes if you’re a real daredevil–you move to the next chamber with each being colder than the last. The cold temperature shocks your body into “survivor mode” as capillaries expand to hastily push more blood, oxygen and nutrients throughout your system and to your vital organs. Essentially, this process removes toxins and inflammatory components from your blood and then, once the body reaches normal temperatures, the new nutrient-rich blood flows back throughout your body.

Okay, so it still sounds a little like science fiction.

While there has been a significant spike in Cryotherapy users and advocates, it remains a very controversial method as the Food and Drug Administration does NOT recognize the benefits of Cryotherapy chambers and does not regulate the devises. The safety of this treatment is still under scrutiny, and many agree that more testing should be done to find hard scientific proof that this method provides quantifiable health benefits for treating pain. Among the many new fitness trends for 2016, injury prevention and recovery will be just as important as how we train. So, if a facility is looking to cash in on this growing trend, it would be wise to learn all it can about the Cryotherapy process and all safety procedures involved. Do your research and know your facts. Before incorporating this method into your facility, look up professional, scientific journals on the subject. You can also talk to facilities that already offer this method and find out how to properly maintain and operate Cryotherapy chambers. Make sure your staff is fully trained to operate the machines properly and safely. Furthermore, it would be beneficial to require a pre-training class with your clients before they begin use to ensure all safety measures have been taken. And lastly, stay up-to-date on news and testimonials about Cryotherapy. If you see a rise in accidents or injuries, make sure you have an emergency plan prepared. Your clients’ safety is of the utmost importance so be sure to keep that in mind when you are doing your research and deciding whether or not offering Cryotherapy is right for your facility.

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How Do You Green the Green?

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I’ve written in this space before about greening sports — using sustainable energy sources, choosing healthier and more efficient building materials, recycling, avoiding cleaners with harmful chemicals. But if you run an athletic center with fields, how do you green those fields? It’s ironic, of course — nothing should be greener. However, in order to stay in perfect shape for game day, natural turf fields require a regimen of chemical applications, mowing, and irrigation that consumes valuable resources, creates waste, and potentially damages the environment.

The good news is, there are a few steps you can take to reduce harmful practices. Consider the following:

1) Choose chemicals that are more environmentally friendly. In an ideal world, we’d eliminate the use of pesticides and fertilizers altogether. Unfortunately, the world isn’t ideal. To maintain budgets and properly oversee highly-trafficked fields, facilities have few alternatives but to treat fields heavily. And, while Environmental Protection Agency regulations have banned most hazardous chemicals from products used for field maintenance, there is still a wide range of products available, some of which are more harmful than others. Whenever possible, choose organic materials for fertilizing and pesticide treatment, not synthetic ones. Coffee grounds, chicken manure, and turkey manure are good alternatives.

2) Reduce water consumption. You need water to keep those fields bright and healthy, but keep in mind that water is a precious commodity: The State of California recently announced it is suffering its worst drought in 1,000 years. How do you use less water and make the most of the water there is? Install systems for reclaiming stormwater and runoff. And then make sure you manage irrigation properly. If it rains one day and there’s plenty of moisture in the soil the next, don’t keep the irrigation system running. Also, consider irrigating only when wind is low, in order to keep evaporation rates down.

3) Re-evaluate your machinery. If you’re using straight-up fuel to power your mowers, look into the possibility of obtaining equipment that runs on biofuels or other clean alternatives. If that equipment does not fit in your budget, cut back on mowing frequency.

4) Think long-term. Whatever you’re doing with your fields today, ask how those practices will affect the immediate and larger environment in the future. If you renovate your fields, can you pulverize material and stockpile it for use elsewhere — on a golf course, for example? Can you create a pond or holding tank to capture water when you irrigate, and then find ways to re-use that water? Can you use material from old fields to fertilize new ones?

5) Ask the experts. Entire university departments exist to research sports turf maintenance. If you want to take a stab at greenifying your fields, reach out to people in the know. They’ll be able to tell you the best type of grass for your locale and particular uses, how often different grass varieties need mowing, what kinds of computerized weather and irrigation systems you might consider installing, and a host of other details that will get on the road to ever greater sustainability.

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PAC Report

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I was surfing around on the Internet the other day when a jarring Club Industry headline caught my attention: “American Physical Inactivity Reaches Six-Year High, Club Memberships Increase.” It doesn’t seem to make any sense, but according to a recent report from the Physical Activity Council (PAC), a group made up of IHRSA and five other sports and manufacturer associations, it is the case that 82.7 million Americans (28.3 percent) were physically inactive in 2014, an increase of 0.7 percent from 2013. It is also the case that health club memberships have grown by 18.6 percent since 2008, with the total number of health club visits in 2014 surpassing five billion for the second year in a row. Health club members checked in an average of 103 times in 2014, an all-time high.

What does it all mean? The data, based on nearly 11,000 online interviews carried out with a nationwide sample of individuals and households, suggest that the country’s fitness-related crises — obesity, diabetes, heart disease, and the like — are here to stay, and perhaps only getting worse. But at the same time, more and more people are joining health clubs and they’re visiting their clubs more often.

It can be hard, with statistics, to make meaningful interpretations and arrive at some kind of truth. But it seems safe to say, at the very least, that the news from the Physical Activity Council is both good and bad. As Tom Cove, PAC chairman and president and CEO of the Sports and Fitness Industry Association put it, “While we can look at [the physical inactivity] number in a negative light, I would like to use it as a wakeup call to not only our industry but the rest of society. It’s time we put our time and resources into industry initiatives and national campaigns to increase physical activity.”

In other words, the number may be alarming, but we can use it to start instigating change. And there’s no group better positioned to do so than the fitness industry — especially given that other statistic, the steadily growing popularity of fitness centers and health clubs. Joe Moore, IHRSA President and CEO, explained it this way: “These numbers demonstrate the important role health clubs play in helping more and more Americans improve their overall health and wellbeing.”

Thus, while the two statistical figures seem contradictory, they’re really sending the same message: Venues that enable and promote fitness and opportunities for exercise are a vital part of the equation when it comes to keeping the country healthy, and we, as an industry, need to step up our efforts to reverse the trend toward greater physical inactivity.

In practical terms, maybe this means it’s time for your club to become more involved in your community and to actively seek out members of the community who lack physical activity. Programs that create incentive for such people to try out your facility and that then support their efforts to sustain a more active lifestyle could work wonders—and could lead to benefits for both them and your club. We spend so much time focusing on physical activity, but maybe what we need to do now is shift our attention to physical inactivity.